HB4391 - Relating to studies on the allocation and use of buildings and facilities owned, leased, or otherwise occupied by this state.

  89R8916 LRM-D     By: Capriglione H.B. No. 4391       A BILL TO BE ENTITLED   AN ACT   relating to studies on the allocation and use of buildings and   facilities owned, leased, or otherwise occupied by this state.          BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:          SECTION 1.  Chapter 2165, Government Code, is amended by   adding Subchapter C-1 to read as follows:   SUBCHAPTER C-1. STUDY OF STATE AGENCY SPACE           Sec.   2165.121.     DEFINITION.   In this subchapter, "state   agency"   includes a legislative agency.           Sec.   2165.122.     STUDY.   (a)   The Legislative Budget Board   every six years shall conduct a study on the allocation and use of   buildings and facilities owned, leased, or otherwise occupied by   this state or state agencies and submit a report to the legislature   on the study not later than September 1 of the study year.   The study   must examine:                 (1)     the total amount of money this state is spending on   leased space for state agencies;                 (2)     the opportunities for moving agency personnel out   of leased space into existing state-owned space;                 (3)     any efficiencies or cost savings achieved by   consolidating agency personnel and resources into existing   state-owned space;                 (4)     any efficiencies or cost savings achieved by   consolidating agency personnel and resources into existing leased   space, if state-owned space is not available;                 (5)     the impact of any consolidation described by   Subdivisions (3) and (4) on this state's insurable assets; and                 (6)     the potential benefits of maintaining a   comprehensive, regularly updated database of all buildings and   facilities owned, leased, or otherwise occupied by state agencies.           (b)     The Legislative Budget Board shall complete the initial   study and report required by this section not later than September   1, 2026.   This subsection expires September 1, 2039.           Sec.   2165.123.     STATE AGENCY IDENTIFICATION OF   CONSOLIDATION OPPORTUNITIES. Each state agency every six years   using information included in a report submitted under Section   2165.122 shall identify opportunities for consolidating agency   personnel and resources into space owned by this state, or if   state-owned space is not available, into space leased by this   state.          SECTION 2.  (a) In this section, "institution of higher   education" has the meaning assigned by Section 61.003, Education   Code.          (b)  The Legislative Budget Board shall conduct an interim   study on the buildings and facilities owned, leased, or otherwise   occupied by this state and develop a statewide strategy to ensure   the buildings and facilities are adequately utilized.  The   Legislative Budget Board may delegate to any person authority   granted to the board under this section as the board determines   necessary to conduct the interim study under this section.          (c)  The Legislative Budget Board shall collect the   information required by this section from each state agency and   institution of higher education that has charge and control of a   building or facility and require each agency and institution to   submit the information to the board by a date the board prescribes.   The board shall coordinate with the following entities to collect   the information:                (1)  the comptroller of public accounts;                (2)  the state auditor's office;                (3)  the State Office of Risk Management;                (4)  the General Land Office;                (5)  the Texas Facilities Commission;                (6)  the Texas Higher Education Coordinating Board; and                (7)  any other state agency the board determines   necessary.          (d)  For each building or facility owned, leased, or   otherwise occupied, solely or in part, by a state agency other than   an institution of higher education, the Legislative Budget Board or   a state agency the board designates shall obtain the following   information:                (1)  the name of the state agency that has charge and   control of the building or facility;                (2)  whether the building or facility is owned or   leased, solely or in part, by the state agency, or if not owned or   leased, the arrangement under which the building or facility is   otherwise occupied;                (3)  the name or number of the building or facility;                (4)  the address and geographic coordinates of the   building or facility;                (5)  the number of stories and the total square footage   of the building or facility;                (6)  the amount of available square footage in the   building or facility for agency personnel, the storage of   resources, or any other useable purpose identified by the agency;                (7)  the amount of square footage used in the building   or facility for a purpose described by Subdivision (6) of this   subsection, expressed as a percent of the total square footage;                (8)  if the building or facility changed occupants on   or after December 31, 2021:                      (A)  with respect to a new occupant:                            (i)  the location formerly occupied;                            (ii)  the amount of square footage used at   the formerly occupied location; and                            (iii)  the amount of square footage used at   the building or facility; and                      (B)  with respect to a former occupant:                            (i)  the location to which the former   occupant moved;                            (ii)  the amount of square footage formerly   used at the building or facility; and                            (iii)  the amount of square footage used at   the newly occupied location;                (9)  a description of the continuity of government   operation plans to conduct business in alternate sites in the event   of a disaster or other emergency; and                (10)  the average monthly utility expenses for the   building or facility during the preceding 12 months.          (e)  The Legislative Budget Board or a state agency the board   designates shall collect the real property data of an institution   of higher education from the Texas Higher Education Coordinating   Board, as the data is reported to that board, including, for each   building or facility owned, leased, or otherwise occupied by the   institution:                (1)  the name of the institution that has charge and   control of the building or facility, including the number assigned   to the institution by the Federal Interagency Committee on   Education;                (2)  whether the building or facility is owned or   leased, solely or in part, by the institution, or if not owned or   leased, the arrangement under which the building or facility is   otherwise occupied;                (3)  the name or number of the building or facility;                (4)  the address and geographic coordinates of the   building or facility;                (5)  the number of stories and the total square footage   of the building or facility;                (6)  the amount of available square footage in the   building or facility for working personnel, the storage of   resources, or any other useable purpose identified by the   institution;                (7)  the amount of square footage used in the building   or facility for a purpose described by Subdivision (6) of this   subsection, expressed as a percent of the total square footage;                (8)  if the building or facility changed occupants on   or after December 31, 2021:                      (A)  with respect to a new occupant:                            (i)  the location formerly occupied;                            (ii)  the amount of square footage used at   the formerly occupied location; and                            (iii)  the amount of square footage used at   the building or facility; and                      (B)  with respect to a former occupant:                            (i)  the location to which the former   occupant moved;                            (ii)  the amount of square footage formerly   used at the building or facility; and                            (iii)  the amount of square footage used at   the newly occupied location;                (9)  a description of the continuity of government   operation plans to conduct business in alternate sites in the event   of a disaster or other emergency; and                (10)  the average monthly utility expenses for the   building or facility during the preceding 12 months.          (f)  On request by the Legislative Budget Board, the Texas   Facilities Commission shall provide clarifying information under   Subsections (d) and (e) of this section, including information on   buildings that house multiple state agencies and other related   matters.  The Texas Facilities Commission shall provide the [Text truncated for display. 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